Planning Process

 

 

You've EARNED a dream vacation!  Take the step to make it happen, by contacting us.  What's involved in using a travel agent to book?  We're more than just an online booking engine that processes an order.  We get to know your tastes and expectations, take into account your vacation "wish list" and create an itinerary that will help you make wonderful memories. 

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First: Getting in Touch

Set up an introductory phone consultation.   We'll discuss your vacation ideas and make sure we're a good fit for you and that we are a good fit to provide the service for you. If you decide to move forward with us for your vacation planning, we will collect the appropriate planning fee before starting to research and organize your vacation itinerary proposal.

Next: Getting Serious

To start our research and planning, we'll get some more in depth details about your wish list, the type of vacation you'd like, and your travel preferences. We will also discuss how much you are wanting to invest in your trip, to help focus in on getting you as many inclusions as possible.

Then: Getting Things Together

After we have researched your destination and matched travel suppliers to your tastes, we will present you with a couple of itinerary options, based on the information you provided us.  The presentations will include detailed information about each aspect of your trip (flights, ground transportation or transfers, your lodging, and any activities) and the financial details, such as deposit amount, final payment dates, and any cancellation penalties.

It's normal to tweak the proposal here and there to get it just right.  Once you are satisfied with the itinerary details and terms, we'll place a booking deposit on your trip and provide you with confirmations from the travel suppliers.  Between booking and your travel dates, we will be in contact to make sure all of your desired activities and reservations are added to your package.

You're booked for your vacation!  Relax and countdown the days before you leave.  We'll handle the tracking of payment deadlines, send you reminders about Passports/Visas, provide destination tips and information, and manage your bookings so you don't have to spend time tracking down or confirming the details or spending hours on the phone with travel suppliers.

Enjoy: Getting You There

A few weeks before your trip, we'll contact the travel suppliers to confirm arrangements and digital (and, if you're interested, printed copies) of your itinerary. We will be available to you before and during your trip, should any issues pop up and to ensure you have a smooth journey and safe arrival home.

Planning Fees

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Our Trip Planning Fees cover the logistics of the trip, and include land arrangements including hotels, airfare, trains, transfers, and scheduled activities. We are also happy to assist with restaurant reservations.  Our Concierge services, include planning for things such as local restaurant reservations, extensive scheduling and suggestions of self-guided activities during your leisure time, theater tickets, etc.

 

Cruise and All-Inclusive Vacation Planning Fees

Planning fees include the initial consultation, research, preparation of the proposal, and revisions prior to booking.  The Cruise Vacation fee includes activities in planning bookings for your cruise sailing, airfare through the cruise line, travel protection insurance, ground transportation, pre- and post-cruise accommodations, and activity options.  The All-Inclusive Vacation fee includes activities in planning bookings for your all-inclusive resort, airfare, ground transportation, insurance and any activities.  

 

Ocean and River Cruises

Starts at $100 per household, up to 2 people.   An additional $50 per person thereafter.  Proposal is for one overall trip destination proposal, with two different itinerary options.

  • $100 per household, per trip, up to 2 people, when client specifies the ship and sail date.  
  • $200 per household, per trip for Concierge Service,  if there is research involved in finding you the perfect sailing, and providing extended Concierge Service, as listed above.  This covers up to 2 cruises sailing options.
  • Additional fees may be required for voyages longer than lengths listed above, as well as back-to-back voyages. Please inquire.

All-Inclusive Resorts

Starts at $100 per household, up to 2 people. An additional $50 per person thereafter.  Proposal is for one overall trip proposal, with two itinerary options.

  • $100 per household, per trip, when client specifies the resort and dates.  Client will be provided up to three room categories.
  • $200 per household, per trip for Concierge Service, if there is research involved in matching you with a resort to fit your wish list. This covers up to 2 resorts, up to three room categories per resort, and providing extended Concierge Service, as listed above.
  • Additional fees may be required for multi-destination, as well as stays at multiple resorts during the same trip. Please inquire.

 

Fees for Custom Travel Planning:

Trip planning fees for customized travel covers the initial consultation, research, development of the proposal, revisions to perfect the customized itinerary, booking, managing all components and support while traveling. These trips present more coordination and fees are reflective of the complexity of the trip. 

  • Starts at $200 for full trip planning with Concierge Service for 2 people. An additional $50 per person, per trip thereafter. Proposal is for one overall trip destination proposal, with up to 3 itinerary options. Additional proposal requests for different destinations will be charged an additional planning fee of $150 per itinerary.

Terms and prices subject to change.  See planning agreement or contact us for further information.

Due to the amount of time we commit to researching, planning, and maintaining your reservations, we have instituted the following planning fees.

Fees cover:

Packaged Air
Accomodations: Resort, Hotel, Villas
Transfers: Home, airport, hotel, tour, train, ship
Cruises: Ocean, River, Expedition
Tours: Day, Multi-Day, Shore Excursions
Activities: Spa, classes, experiences
Travel Insurance
Destination Expertise: Currency, Customs, Culture
Guidance on entry requirements and visas
Train, Bus, and Private Transportation
Dining Recommendations and Reservations
Research, review validation, document preparation
Tickets: Museums, galleries, performances, events
Pre-departure confirmations with travel partners
Group travel coordination
Minor changes to intinerary before booking
Support during travel (via text, email, phone)

 

Group Travel Planning

Due to the complicated nature of coordinating group travel, our group planning fee is a flat $350. A group is generally defined as a traveling party of 12 or more travelers, regardless of age. This fee covers the initial consultation, research, preparation of the proposal, and revisions prior to confirming the final itinerary. 

We generally work with one, but no more than two, group leaders who works with us to curate the itinerary.  Once the itinerary has been established, each household is then responsible for contacting us to create their bookings within the group. If individuals want to make separate arrangements outside the group itinerary, there is a $100 per household fee, for up to 4 people, to individually align that household's travel arrangements within the group's plan.